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Panelist Application

This form will open on July 1, 2013 at 7:00 PM MST until September 1, 2013 at 7:00 PM MST.

  1. In order to submit a panel application, fill out the following form and click submit.
  2. Upon submitting this form you will receive an e-mail confirmation immediately. This does not mean that your application has been accepted, just received. Once your application has been reviewed and accepted, you will be contacted by Otafest staff notifying you of this.
  3. Admission prices for panelists/assistants are as follows:
    • Panelists who provide 1 approved panel to Otafest Aurora will receive free festival admission for themselves, as well as 1 assistant.
    • If multiple assistants are required, please include that in the 'notes' section of your application, and the panelist coordinator will discuss this with you. Please note, only 1 assistant will receive the discount, even if multiple assistants are required.
    • For clarification - the discount applies only to the $20 festival ticket. Panelists who wish to attend the Gala must still purchase the $60 gala ticket. There is no discount for the gala as the price of the gala covers the cost of the dinner.
  4. In addition to being related to what Otafest celebrates (i.e. Japanese anime, manga, art, or pop culture) panels should also be winter or Christmas themed in some manner. Otafest reserves the right to decline a panel application for any reason. Due to limited venue space, not all applications will be accepted, and preference will be given to panels that are winter or Christmas themed in some manner.
  5. If you have any questions, please contact Jenny Chan at panels @ otafest.com!
  6. The deadline to apply is tentatively September 1, 2013 at 7:00 PM MST.
A phone number that we can reach you at during the convention.
For use in the program guide, on the website, and on the schedule.
For Otafest's reference only, not to be used in any printed material. A complete description of your panel; what will you be presenting, what will be going on, etc.
3-4 sentences; for use in the program guide and on the website. Otafest reserves the right to edit this description as necessary (mostly due to printing space constraints).
The number of people you expect to attend your panel. We will try to match your panel with an appropriately sized room.
Note: We receive many panel applications so the times you ask for are not guaranteed to be the times you get.
List of all assistants and their roles. No badges will be given out to anyone who is not listed here. Proof of involvement may be requested.
Otafest can only provide VGA cables for you to use, you are responsible for bringing any needed converters. Otafest cannot provide laptops, please make sure to bring your own laptop if needed!
Any other technical equipment you will need. We cannot guarantee that you will be provided with the items you list, but we will try our best.
Not applicable for all events. If you require prizes, please provide explanation.
What qualifies you to host this event? Please include previous involvement with Otafest and/or other Canadian events.