Otafest Convention Policies

  1. Definitions
    1. In these policies:
      1. "Cosplay" refers to the special event known as Cosplay.
      2. "O.P.E" refers to the Otafest Policy Enforcement department.
      3. "Otafest" refers to the Otafest convention.
      4. "Otafest Staff" refers to the Otafest planning committee, and Otafest staff members.
      5. "Patron" refers to the individual attending Otafest and agreeing to these convention policies.
      6. "Prop" refers to any item used by an attendee to enhance their costume that is not a weapon like prop or a weapon.
      7. "Prop resembling a non-realistic weapon" refers to any prop meant to resemble a weapon, but that would not be mistaken for a dangerous item by a casual observer at any distance.
      8. "Viewing room" refers to the designated viewing areas for video programming.
      9. "Weapon Like Prop" refers to any prop that can be mistaken for a weapon by a casual observer at any distance.
      10. "Weapon" refers to any item that is designed to cause injury, intimidation or death, anything a person uses or intends to use to cause injury, intimidation or death, or any item that is made predominately out of metal on its impact end.
      11. "Wristband" refers to the Otafest patron proof of admission.
  2. Rules of Etiquette
    1. All patrons are required to dress appropriately and with decency while at Otafest, this includes wearing shoes.
    2. Food and drinks are permitted in events unless alternatively informed ensure you clean up after yourself.
    3. Ensure that at Otafest, in events, and in viewing rooms you do not act in a disruptive way to others enjoying the experience.
    4. Pictures and video recording are allowed at Otafest, with the exclusion of in Viewing Rooms, unless alternatively informed, however when taking pictures or videos of individuals or individuals' merchandise ensure you get their permission first.
    5. Be friendly and respectful to all your fellow patrons, Otafest staff, and Otafest onlookers; this includes avoiding harassment of any form.
    6. Respect your environment and be careful not to damage your surroundings.
    7. Do not bring 'Prohibited Items' to Otafest, and ensure 'Restricted Items' are handled as laid out in these policies.
    8. Ensure your Otafest wristband is always clearly visible for Otafest staff members, and that you are prepared with government issue photo identification for entry into age-restricted events.
    9. Be responsible with your props, ensuring they are being handled in a manner that is not of danger to yourself or others.
    10. Otafest is not its own country, ensure you abide by all local, provincial, and federal laws and bylaws.
  3. Prohibited Items
    1. Intoxicating Substances: any intoxicating items such as beer, wine, liquor, or narcotics.
    2. Inappropriate Signs: any signs that are deemed inappropriate or offer products or services for solicitation, financial gain, physical act, or otherwise.
    3. Weapon Like Prop: any prop that can be mistaken for a weapon by a casual observer at any distance.
    4. Weapons: any item that is designed to cause injury, intimidation or death, anything a person uses or intends to use to cause injury, intimidation or death, or any item that is made predominately out of metal on its impact end.
  4. Restricted Items
    1. Props resembling non-realistic weapons are only allowed in the designated area for photography, or for use during the Cosplay Contest.
      1. Props resembling non-realistic weapons MUST be transported to University of Calgary in a proper container (i.e., kept in a box or wrapped in a cloth or bag), until they are inspected by Otafest personnel.
      2. Inspected and approved items will be stored at the designated photography area for display and photography uses within this area only. If the prop is to be used for the Cosplay Contest, they will be transported from the designated photography area to the Cosplay Contest area by Otafest personnel.
  5. Policy Violation Consequences & Exceptions
    1. If for whatever reason Otafest Staff deems that a patron has contravened any of the above 'Rules of Etiquette' this can result in any of the following relevant repercussions at the discretion of Otafest Staff:
      1. A stern lecture.
      2. Requested removal of violating personal property from Otafest.
      3. Confiscation of violating personal property.
      4. Patron expulsion from participation in the specific event with no refund.
      5. Patron expulsion from Otafest in its entirety with no refund.
      6. Banning patron from future Otafest events.
      7. Notification of appropriate legal governing authorities.
    2. With respect to some events Otafest Convention Policies may be temporarily overridden for participants of that event. The only persons that may authorize this override are: Otafest Chairman, Otafest President, O.P.E Head or delegate, or Cosplay Director or delegate.
    3. Otafest Staff reserve the right to deem any attire or costume inappropriate for both decency or safety reasons and request the wearer to either change or make modifications as necessary.
    4. Otafest Staff may take pictures and record video of Otafest patrons at Otafest during some events without patron notification. All pictures and videos used for Otafest marketing will be deemed as appropriate to the convention and non-damaging to the patron by Otafest Staff before use.
  6. Otafest Release of Liability
    1. Otafest, Otafest Staff, and its affiliates are not responsible for any loss, damage, theft, or injury patron may experience while attending Otafest or otherwise.