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Panelist Application

This form will open on January 25, 2014 at 10:00 AM MST until March 16, 2014 at 7:00 PM MST.

  1. In order to submit a panel application, fill out the following form and click submit.
  2. Upon submitting this form you will receive an e-mail confirmation within 5-10 minutes (usually immediately). This does not mean that your application has been accepted, just received. Once your application has been reviewed and accepted, you will be contacted by Otafest staff notifying you of this.
  3. Admission prices for panelists/assistants are as follows:
    • Panelists who provide 1 approved panel to Otafest will receive 50% off of the weekend admission price for themselves, as well as 1 assistant.
    • Panelists who provide 2 or more approved panels to Otafest will receive free weekend admission for themselves, as well as 1 assistant.
    • If multiple assistants are required, please include that in the 'notes' section of your application, and the panelist coordinator will discuss this with you.
  4. Successful panelists are required to attend one of three panelist orientation sessions (length of approximately 1-2 hours) prior to Otafest, so that they can be familiarized with the AV equipment as well as where to go and what to do on the days of Otafest. Panelists who are not in Calgary can make alternate arrangements with the panelist coordinator.
  5. If you have any questions, please contact Jenny Chan at panels @ otafest.com!
  6. The deadline to apply is March 16, 2014 at 7:00 PM MST.
A phone number that we can reach you at during the convention.
For use in the program guide, on the website, and on the schedule.
For Otafest's reference only, not to be used in any printed material. A complete description of your panel; what will you be presenting, what will be going on, etc.
3-4 sentences; for use in the program guide and on the website. Otafest reserves the right to edit this description as necessary (mostly due to printing space constraints).
The number of people you expect to attend your panel. We will try to match your panel with an appropriately sized room.
Note: We receive many panel applications so the times you ask for are not guaranteed to be the times you get.
List of all assistants and their roles. No badges will be given out to anyone who is not listed here. Proof of involvement may be requested.
We will try our best to accommodate these requests, however, there is no guarantee that requested items will be provided.
Please bring your own converters & adapters if your laptop is not VGA or HDMI compatible. Otafest has a limited number of DVI, DisplayPort, Mini DisplayPort & HDMI to VGA adapters that can be borrowed.
Any other technical equipment you will need. We cannot guarantee that you will be provided with the items you list, but we will try our best.
Not applicable for all events. If you require prizes, please provide explanation.
What qualifies you to host this event? Please include previous involvement with Otafest and/or other Canadian events.